Office 365 Bulk Rename Files

Keeping your documents and digital files organized can be a challenging task in today’s busy world. These days, almost everyone has multiple devices at home. People often share their files across computers, tablets and mobiles used at home, and sometimes with their friends and colleagues. With new files constantly added and existing files transferred to other locations, it becomes pretty much difficult to quickly locate the right file and get the information when you need it the most.

Bulk rename Office 365 files with a single click operation. Choose from 12 renaming rules. Download Easy File Renamer NOW!

That’s where bulk renaming becomes crucial. Naming your files correctly would allow you to find the stuff easily, focus on things that actually matter and boost your productivity. With the right tools, you can rename Office 365 files in no time. Read on to find out how..

Method 1: Renaming your Office 365 Documents & Other Files in Bulk

The simplest and quickest method to rename your files is to use a dedicated software. Easy File Renamer (EFR) is an automated file renaming tool that helps you solve the drudgery of renaming hundreds of files yourself. All you need to do is first add the files you wish to rename. After selecting your files, you will need to specify a renaming rule and then start the process.

1. Download and install a tool named Easy File Renamer. You can safely download it free-of-cost without entering any personal information such as email address.
2. In the main interface, click on the Add Files option.
3. Now, browse the folder that contains your Office 365 documents and select them all for renaming.
4. Your files will now be added to the queue for processing. However, before that, you would need to select at least one renaming criteria from the drop-down box located on the left side portion of your screen.
5. Just click on the Select Rule drop-down box and choose how you would like to rename your Office 365 files. For example, to insert a new character into your file names, select the InsertAt option. Similarly, to remove specific characters or replace them with other characters, select Remove Text or Replace Text option respectively. There are other renaming criterias as well.
6. Click on Add Rule to add it.
7. Finally, you can start renaming by clicking on the Rename button at the bottom right corner of your screen.

Notes:

• Your documents must be closed before they could be renamed. If your files are open, they cannot be renamed.
• You may add multiple rules for renaming. To add more than one rule, just repeat the Step # 5-6 again.
• Easy File Renamer displays a preview of your new file names. Before hitting the Rename button, be sure to check the values in the New Path column.
  

Method 2: Rename Files All At Once Using Less Popular Way

Another method to bulk rename your Office 365 files is using File Explorer. Here’s how:

1. Open File Explorer.
2. Go to the folder that contains your Office 365 files.
3. Press Ctrl + A to select all the files for renaming. If you wish to rename only a few files, select a file and press & hold the Shift key. Now, select the last file to end the selection.
4. Press F2 key.
5. Type a new name for your files- a common descriptive name.
6. Press Enter and Windows will name all your selected files with that name, followed by an incremental number.

Method 3: Rename Files One At A Time Using Keyboard Shortcuts

If you want better control on renaming your files, you may wish to rename them one at a time using some keyboard shortcuts.

1. Open File Explorer.
2. Go to the folder containing your files to rename.
3. Select the files you want to rename. Use Ctrl + A to select all. Or press and hold the Shift key to select the starting and ending file.
4. Once you’ve selected the files for renaming, click on the Manage tab on the Ribbon interface.
5. Click on the Rename icon under the Organize section.
6. Type a name for your first selected file.
7. Press the Tab key to rename the first file and move on to the subsequent file.
8. Type a name and press the Tab key again. Repeat the same procedure until all of your files are successfully renamed.