Notaries have and continue to play an important role when it comes to deterring fraud. With the introduction and evolution of artificial intelligence, both official and private affairs are being dealt with in a relatively short span of time. But, the importance and significance of notary public remains intact. Since notary public is a publicly commissioned officer who handles multiple cases on a daily basis, it is only right that they use file renaming software. This helps manage the files a lot better. Let’s take a look.
Avoiding Clutter
As mentioned earlier, notary public officers handle and manage multiple cases on a daily basis. This means, they are most likely to go through several files at the same time. These files both stored physically and electronically can create a pile of mess.
This not only impedes the movement inside the office but also makes it difficult to keep record. Plus, everything is digital nowadays. Considering the advancement in technology, smartphones have become equally smart and intelligent as well.
So, storing files on electronic and other storage devices has become a norm and necessity. Even if you manage the files using folders, things can still become messy. This can all be prevented if you have a file renamer.
A file renamer will help separate the original from duplicates while keeping the information the same. That way, notary public officers can simply look into the folders instead of physically finding the files as they cannot be renamed.
Maintaining Privacy
Being a public officer requires one to be extremely private and confidential about their client. If for some reason, the files need to be shared, the officer can share the duplicate file keeping the important personal information hidden along with the original file.
All the notary public officer needs to do is make a copy and rename the file. In the future, if the original file is needed, it will be easily accessible in the folder storing original files.
Updating Files
Updating files i.e updating information and keeping record of new data is essential for notary public officers. While making changes to the physical file is possible but to a certain extent. But, when it comes to digitally stored files, you can easily update the information and make multiple versions by using a file renaming software.
Managing Intricate Details
Another noteworthy reason notary public officers need a file renaming software is managing intricate details. Afterall, it is all about the details that can make or break an argument or case. For instance, if the files need to be arranged or organized in a yearly manager, the notary will have to add the years in the title of the files.
It is easy if new files are being produced but not in the case when the files are already stored and the officer has to go back in history. It is going to take a lot of time and effort to manually rename the files. Using file renamer software, the officer can easily choose to select and rename multiple files within seconds.
This is a great option for those who are working on a strict deadline and need to be very precise and detailed about the files to easily access them when needed in the future.
Easy File Renamer
While the advantages of file remaining softwares are evident, it is equally important to find a tool that can do everything mentioned above. Fortunately, Easy File Renamer is an excellent tool designed for people who find it difficult handling and renaming numerous files on a daily basis.
It is a tool that allows you to upload both files and folders based on the number of files that need to be renamed. At the same time, it offers several renaming ‘Rules’ for the users to choose from. For instance, you can change the upper and lower case, add numbers, prefix and suffix etc.
As you can see in the screenshot below, Easy File Renamer renames the files in ascending order when the numbering rule is chosen by the user. On top of that, you can choose multiple rules and add them to come up with unique titles for your files.
Furthermore, this tool also allows the user to rename files in cloud storage platforms and music files as well. Infact, it can also load files from iTunes libraries and effortlessly rename them with just a few single clicks.
