In today’s rapidly advancing era, most business-related matters have transitioned from paper to the web. Days of storing hundreds of accounting registers in the HR office are long gone. It’s usually all on the Internet now. Most professionals, if not all, utilize some sort of cloud service for easy storage and sharing of their record management files.
An important part of managing file archives, especially record management files is to ensure that they are all named properly so they can be easily traced whenever required.
While it is comparatively easy to keep the file naming in check on local computers, it gets difficult to do the same when files are placed in a cloud service. Manually searching for and renaming a file takes a lot more time and effort on a cloud service as compared to when you are renaming a file on your local PC. Doing so manually for multiple files seems like a terrible idea, especially when working with archive files since you might want to open and view each file during the renaming process. The good thing is that you do not necessarily need to do it all manually. There’s a smart and secure web-app called Cloud File Renamer that can help you with the bulk renaming of files stored on a cloud drive.
Cloud File Renamer
Cloud File Renamer (CFR) is a fully online tool, which means you do not need to go through the hassle of installing any tool or downloading any files on your computer.
Supported Cloud Services
CFR is compatible with the following renowned cloud-based services:
- OneDrive
- Google Drive
- Dropbox
- Amazon S3
If you are using any of these services, Cloud File Renamer can make it easier for you to rename files and organize your storage space effectively.
How Does It Work?
1. Signup
First, head to Cloud File Renamer’s official website. Here, you can either create a new account or login using your existing Google or Microsoft email accounts or through your email address.
2. Connect Your Cloud Service
Once you have logged into the application, you need to select the relevant cloud service. Next, click on the green Add New Drive button to sign in to your cloud service account and grant CFR the required access permission.
3. Load Files
After connecting your cloud account, you will be able to see your folders in CFR. From here, you can select all the folders where you wish to rename files from. After selecting, click on the Load Files button. Your files will be loaded within a few seconds.
4. Apply Renaming Rules
Cloud File Renamer allows users to rename files in bulk by applying pre-designed rules. The different options include:
- Lowercase: convert all characters in the current filename to lowercase
- Uppercase: convert all characters in the current filename to uppercase
- Suffix: append a suffix to the filename
- Prefix: append a prefix to the filename
- Swap: swap the position of text located before and after a specific part of the existing filename
- Numbering: use an ascending numeric pattern
- Trim Text: shorten the length of the existing filename from the beginning or the end
- Replace Text: search for and replace a single or all instances of a specified text from the existing filename
- Remove Text: search for and remove a single or all instances of a specified text from the existing filename
- Insert At: specify a position in the existing filename and insert a specific text at that position
Depending on how you wish to rename your files, you can apply one or more rules. CFR will also allow you to see a preview of the changes. In case you’re not satisfied with how a rule works, you can easily remove it.
5. Apply Changes
Once you are satisfied with all the changes shown in the preview section, click on the Rename button and wait for a few seconds until CFR’s algorithm does its job.
You see how simple it was? With 5 simple steps, you can manage to rename thousands of files instantly.
Security
Connecting your cloud service account with a third-party application can be risky. Hence, you need to make sure that you only allow trusted applications to access your cloud storage accounts. Cloud File Renamer uses 256-bit encryption to ensure that all data is dealt with securely. CFR makes sure that your data (even your email address) is never used anywhere else, not even for marketing purposes.
Overall, using Cloud File Renamer is effortless. Without any prior technical knowledge, you can use it to fix all your file naming issues. If you are a file archive and records management PRO, using CFR can help you big time!
